We have moved into a time where businesses want to be as mobile and flexible as possible. An easy way to do this is to create as many paperless systems and processes as possible.You will be able to access your documents on the go and simply and easily share access to them without a lot of hassle.
Here are my top 5 tips on becoming a paperless company:
Contact your vendors and suppliers: ask them to send you invoices, receipts and any other documents by email. Also, where possible, sign up for online accounts. This will give you the flexibility of accessing your documents at your convenience and will be easy to share with an administrator, bookkeeper or accountant.
Contact your bank: for official documentation that provides your company’s banking information, including information on how to send your company wire transfers. Send this to your current clients and future clients to receive payments directly in your bank which will cut down on paper cheques.
Set-up an online-friendly accounting system: that allows you to attach documentation right in to the system. Most accounting systems allow you to attach receipts, invoices, contracts and other documentation. This will help keep all of your information regarding customers and vendors in one place.
Sort through your current paper documents: and scan the active and important documents to your computer. Filing your documents in an electronic filing system will make them easily accessible without having to sort through files. You will also have access to them when you are working remotely and they can easily be shared.
Set-up a cloud based filing system: that can be downloaded on to your computer and accessed online. Some popular systems that are easy to use are Dropbox, Google Drive and Evernote.
Watch this video to get more information on paperless bookkeepng for your small business.
Check out my services page here to find out about how I can help you even more with your business.